The Annual Meeting of the Montana Cross Country “T” Association:
The meeting was held in Haugen, Montana on October 12, 2008.
The meeting was called to order by President Mark Hutchinson at 11:58am.
Members and officers present: Mike Robison, Doug Langel, Jack Bunton, Mike Cuffe, Abe VanBemmel, Janet Cervoski, Tony Cervoski, Bill Mullins, Dave Robison, Nan Robison, Mark Hutchinson, Janice Hutchinson, Tom Carnegie, Susie Carnegie, Rick Carnegie, and Jillian Caples.
The floor was opened to nominate a new president. Tom C. nominated Mark H. He declined. Nan R. nominated Mike R. There was a second. Doug L. nominated Tony C. He declined. There was a motion to cast a unanimous ballot for Mike R. as president. It was seconded and passed.
There was a motion to approved minutes for the 2007 annual meeting as printed in the newsletter. It was seconded and passed.
The floor was opened to nominate a vice president. Mike C. nominated Tony C. There was a second. There was a motion to cast a unanimous ballot for Tony C. as vice president. It was seconded and passed.
The floor was opened to nominate a treasurer. Nan R. nominated Janet C. There was a second. There was a motion to cast a unanimous ballot for Janet C. as treasurer. It was seconded and passed.
The floor was opened to nominate a secretary. Nan R. nominated Jillian C. There was a second. There was a motion to cast a unanimous ballot for Jillian C. as secretary. It was seconded and passed.
The floor was opened to nominate two directors for openings made by elections of officers. Both positions are for one year terms. Tom C. was nominated and seconded. Doug L. was nominated and seconded. Mike C. was nominated and declined. There was a motion to cast a unanimous ballot for Tom C. and Doug L. as one year term directors. It was seconded and passed.
The new faces at the meeting were introduced: Jack B., Abe V., and Bill M.
The place and date for the 2009 Montana 500 was discussed. As discussed at the summer picnic meeting, Mike C. was going to look into having the run in Bozeman. He had trouble getting Bozeman Ford to answer his phone calls. Livingston was also discussed as a place to have it. There was a motion to hold the 2009 Montana 500 out of Livingston. It was seconded and passed. There was a motion to have the 2009 Montana 500 from June 21st to June 25th, 2009. It was seconded and passed.
The 2010 Montana 500 was discussed it will be the 50th Montana 500 and the idea is to do the run from Fairview to Missoula. Advertising, putting a limit on cars, and a route with hotel accommodations were discussed. There was a motion to from a committee to look into the event, the logistics, the hotels, the route, etc. It was seconded and passed. The members of this committee are: Mike R., Tony C., Nan R., Dave R., Rick C., Mike C., and Jillian C.
There was discussion of the advertising for the 2009 event. The flyer was passed around and noted that it will be put in the Model T Times and the Vintage Ford.
New Business:
There was a discussion of what the purpose of the club is. Not as many people know about it as could. Do we need to make it more visible to draw a larger crowd?
Mike C. attended a meeting to talk to the Calgary group about the Montana 500. The club talked about bringing down a Model T to do the run, and other members sounded interested. Some members were not interested due to safety issues involved with the run.
Safety issues were discussed. They were noted as being improved from previous years, but some people are still concerned with the communication and the driving practices. Some drivers are passing in unsafe situations. The group needs to discuss better in the initial meeting, especially to newer drivers, what is expected and what they can expect. The rules of the road in Montana should be addressed as well. There was a motion to form a committee to discuss the expectations, driving practices, and communication among drivers at the Montana 500 and the safety issues concerned with these issues. It was seconded and passed. The members of the committee are: Mike C., Tom C., Tony C., Bill M., Mark H., Jillian C., and Mike R.
There was a motion that the club takes a stand against drafting, by adding to rule #7, “drafting of any kind is not authorized or condoned by the MCCTA.” It was seconded. There was discussion about how to enforce it? How it will affect the run? What will the penalty be? This issue will be handled in the abovementioned safety committee. Motion passed.
There was a motion to extend Ed Marshall’s motion for his emergency brake allowance for another year. It was seconded and passed.
It was suggested that the club purchase a bore scope to look for things in the engine and the rear end at the tear down, without tearing it down. There was a motion to form a committee to look into purchasing or borrowing a bore scope for the teardown. It was seconded and passed. The members of the committee are Bill M. and Mike R.
There was a motion to form a committee to research ways to tech fuel. It was seconded and passed. The members of the committee are Jillian C. and Mike R.
Tom C. asked the club to pay him to renew the two internet domain registrations that the club has for $280.00 which will pay for ten years. There was a motion to pay Tom C. $280.00 to renew the internet domain registrations for ten years. It was seconded and passed.
There was a motion to add a rule that states that a fuse and battery disconnect in the electrical circuit are optional. There was discussion about where in the circuit it would be and about only allowing it in the lighting circuit. The motion was withdrawn. There was a motion to add a rule that states that battery disconnect switches and fuses are allowed in the primary circuit, excluding the ignition system. It was seconded and passed.
There was a motion to add “use of multi-piece rings are optional” to the end of rule #51. It was seconded and passed.
There was discussion about moving the tear down rules to the end of the rule listing to make them more readable. There was no motion.
There was a motion to change rule #54 to say “Any cast iron original Ford script head is allowed, but the combustion change is limited to 275cc minimum. It was seconded. There was discussion about how to measure this, with water, fuller’s earth, etc. Motion passed.
There was discussion about limiting the piston height above the block to save the block from being milled too much. There was a motion to add to the rules “piston is not to exceed a height of .400 inches above the head gasket. It was seconded and passed.
There was a motion to change rule #12 to allow one or more stop and tail lights, as opposed to one stop/tail light. “The stop and tail light does not have to be a single unit” will be added to the end of rule #12. It was seconded and passed.
Rule #5 was discussed. Why are only two people allowed in a car at a time, for safety, for mechanical purposes, for weight?
There was a motion to add to rule #11 “and if so equipped” in front of “front splash apron.” It was seconded and passed.
There was a motion to fix rule #16, replace the word “of” with “or” and add “by an inspector” to the end. It was seconded and passed.
There was a motion to add to rule #19 “sawed off tourings allowed.” It was seconded and passed.
There was a motion to add “or new” to rule #22. It was seconded and passed.
There was a motion to rule #26 “Grooving and drilling of the rod bearings and main bearings optional.” It was seconded and passed.
There was a motion to strike rule #28. It was seconded and passed.
There was a motion to change rule #30 by adding “complete, stock-type tops of open cars optional, use and type of muffler optional” in place of “Tops of open cars, use of muffler.” It was seconded and failed.
There was a motion to add “and type of” after use in rule #30. It was seconded and passed.
There was a motion to add to rule #30 “non-Model T style and size tops not allowed.” It was seconded and passed.
There was some discussion on how to make it known what is not wanted in the carburetor as far as drilling holes or hexing the carburetor. There was a motion to form a committee to address the issue of the carburetor. It was seconded and passed. The members of the committee are: Mike R., Tony C., and Mark H.
There was a motion to add “lead inspection” to rule number #35 after new. It was seconded and passed.
There was a motion to add the word “type” after Model T in rule #40. It was seconded and passed.
There was a motion to add “Ruckstell rear-ends must be locked in high” to the end of rule #41.
There was a motion to add “Use and type of” to rule #43 in front of shock. It was seconded and passed.
There was a motion to add a rule that states “steering dampeners are not allowed.” It was seconded and passed.
There was a motion to strike “to realign camshaft pins for valve setting purposes only” from rule #58. It was seconded and passed.
There was a motion to add “if tour days occurs during the endurance run” after tour day in rule #69. It was seconded and passed.
There was a motion to strike rule #45. It was seconded. There was some discussion on the safety of accessory brakes. The motion failed.
There was some discussion on the order of how people are ranked in the final results. Some people actually did more racing than others and didn’t finish and placed lower than those who did less racing and didn’t finish. There was a motion to add a rule that states “placement position results for cars that do not complete the entire endurance run will be based on actual mileage completed.” It was seconded and passed.
There was a motion to change rule #71 from a one hour per day penalty to a one hour per leg penalty. The motion was seconded and failed.
Nan R. spoke about the newsletter and asked if anyone else wanted to take it over. No one did so she said she would be happy to continue, but would still appreciate articles. She also said if you want her to email you the newsletter to save time and money, let her know.
There was some discussion about the first, second, and third place being announced at the end of the race.
There was a motion to add a new rule that states “If an endurance run driver takes parts or labor off of a non-race vehicle, they should take a penalty.” It was seconded and failed.
There was a motion and a second to adjourn the meeting. The meeting was adjourned at 3:43pm.